Program Advisory Committee
COMPOSITION OF PROGRAM AND GENERAL ADVISORY COMMITTEES
The composition of program advisory committees and general advisory committees for Chapter 74-approved vocational technical education is dictated by the Vocational Technical Education Regulations (refer to the Definitions for required representation. The general advisory committee shall include, but not be limited to, chairpersons of the program advisory committees.
For Chapter 74-approved vocational technical education, each program advisory committee and general advisory committee must elect or appoint a chairperson from its membership. It is this person’s responsibility to work with the school/public two-year college facilitator to develop agendas and manage meetings.
Program advisory committee chairpersons are also members of the school's general advisory committee. As such, they convey the concerns or recommendations of the program advisory committee to the larger entity, and in turn provide feedback on the results of general advisory committee discussions.
The chair of the general advisory committee is the spokesperson for the committee in meetings with school administrators and the school committee/board of trustees. He/she is responsible for working with the school/public two-year college administrator to set agendas and plan and coordinate general advisory committee meetings.
For Chapter 74-approved vocational technical education programs, the facilitator of the program advisory committee in most cases would be a program teacher or a program supervisor/director. In general, this individual conveys the concerns or priorities of the school/public two-year college to the advisory committee and assists the advisory committee to carry out its mission. She/he is not a voting member, but rather a liaison between the school/public two-year college and the advisory committee. Facilitators of program advisory committees play a pivotal role in ensuring the success of their committees. They are sometimes asked to gather data to assist the committees in their reviews (e.g., enrollment or placement records; student assessment results and test scores).
For Chapter 74-approved vocational technical education programs, the chief administrative officer of the school committee or board of trustees, or designee, serves as the facilitator to the general advisory committee. This individual lays the groundwork for effective use of advisory committees. The administrator’s perspective sets the tone for the entire school and public two-year college; where the administrator places a high value on advisory committees, so will the teachers, and, in turn the committee members themselves.
ROLE OF ADVISORY COMMITTEES
Program Advisory Committee: The Vocational Technical Education Regulations state that it shall be the responsibility of the program advisory committee to advise, assist and support school personnel in order to improve planning, operation and evaluation in its program area. Such advice shall be based on adequate and timely information as to workforce and job development demands or job market trends, technological developments, training alternatives and other factors affecting the quality of the program.
General Advisory Committee: The Vocational Technical Education Regulations state that it shall be the responsibility of the general advisory committee to advise the school committee/board of trustees, based on adequate and timely information, as to the planning, operation, and evaluation of vocational technical instruction provided by programs under its control. Appendix 1 shows the relationship between the program advisory committee(s) and the general advisory committee.
ARTICLE I. NAME AND PURPOSE
Section 1. The named program advisory committee shall exist only during such times as it may be authorized to serve by the duly constituted school committee/board of trustees.
Section 2. The purposes and duties of the named program advisory committee shall be to:
- assess the needs of the community as related to program offerings;
- formulate recommendations for the enhancement of facilities and equipment;
- assess program and course offerings;
- assist in the articulation of program(s) offered by the school with employment opportunities;
- assist in the development of long-range goals for career/vocational technical education within the school district/public two-year college;
- advise on the revision of curriculum for the program as warranted by data and evaluation;
- serve as an avenue of communication between education and business/industry;
- evaluate annually the progress made toward established goals; and
SHAWSHEEN VALLEY’S ORGANIZATIONAL BYLAWS FOR PROGRAM ADVISORY COMMITTEES
ARTICLE II: PROGRAM ADVISORY COMMITTEE MEMBERSHIP
Section 1. Appointments to the program advisory committee shall be made by (appointing group).
Section 2.The program advisory committee shall consist of a minimum of five members and ex-officio members. A member of the program staff shall serve as facilitator to the committee.
Section 3. The program advisory committee membership shall be selected as representative of the following in the area or region served:
- geographical sections of the school district/public two-year college;
- business and industry;
- organized labor;
- parents/guardians and students;
- racial and linguistic minorities;
- males and females including individuals in careers that are nontraditional for their gender;
- individuals with disabilities
- (for high schools) postsecondary education including registered apprenticeship programs; a
- (for public two-year colleges) secondary education and registered apprenticeship programs.
Section 4. The term of appointment for members shall begin each school year.
ARTICLE III. LEADERSHIP
Section 1. The officers of the committee shall be the chairperson, vice chairperson, and other such officers as may be required.
Section 2. The election of officers shall be at the first meeting each year.
Section 3. Chairperson. The committee members shall elect the chairperson. The chairperson shall:
a.preside at all committee meetings;
b.appoint special subcommittees as the need arises;
c.work closely with the school/public two-year college staff and administration in organizing committee activities; and
d.represent the program advisory committee at all meetings of the general advisory committee.
Section 4. Vice Chairperson. The vice chairperson shall perform the duties of the chairperson in his or her absence.
Section 5. Facilitator. The facilitator shall:
a.keep records of attendance;
b.disseminate and organize minutes, meeting notices, agendas, and other documents; and
c.maintain a permanent record of all committee activities.
ARTICLE IV. MEETINGS
Section 1. Two regular and/or special meetings of the program advisory committee shall be held during the year.
Section 2. Written notices of committee meetings shall be e-mailed to all members at least thirty days before each meeting.
Section 3. Meetings shall be no more than three hours in length unless such meetings are continued by the vote of committee membership.
Section 4. Agendas shall be prepared and disseminated by the director of Vocational / Technical Programs.
Section 5. The chairperson shall appoint standing or special subcommittees as the need arises.
ARTICLE V. ANNUAL PROGRAM
Section 1. The program advisory committee shall plan and function under an annual program of work.
Section 2. The program of work for each ensuing year will be discussed and approved during each individual meeting each year.
ARTICLE VI. AMENDMENTS