PROCUREMENT REQUIREMENTS

The Business Office is dedicated to ensuring that supplies, services and construction required for the efficient operation of the District are delivered on a fair, competitive and cost-effective basis and in compliance with all applicable Massachusetts General Laws. This memo outlines the procurement process for various dollar thresholds to ensure sound business practices and compliance with procurement policies. This process ensures that all procurement activities adhere to applicable guidelines and standards for fiscal responsibility and transparency.

1. $10,000 or Less
   Procurements in the amount of $10,000 or less, the Procurement Officer shall obtain supplies or services through the exercise of sound business practices, ensuring cost-effectiveness and transparency in the decision-making process.

2. Procurements $10,001 - $50,000
   Procurements between $10,001 and $50,000, the Procurement Officer will solicit at least three written quotations. The procurement shall be awarded to the lowest and most responsible party that offers the required quantity or service, ensuring competitiveness and fairness.

3. Procurements $50,001 or Greater
   Procurements of $50,001 or greater, the Procurement Officer shall use a formal Invitation for Bid (IFB) or Request for Proposal (RFP) process. The contract shall be awarded to the lowest and most responsible bidder or offeror based on the received proposals, ensuring compliance with legal and policy requirements.

All vendors must have a purchase order prior to providing any goods or performing any work for the District as the failure to do so may result in:

1. Possible non-payment of an invoice.

2. Delays in payment of an invoice.